Estimate the labor cost of a meeting from attendee count, average salary, duration, and frequency. See the cost of one meeting plus the recurring monthly and annual impact.
Estimate assumes 2,080 paid work hours per employee per year. Salary-only estimate; benefits and overhead are excluded.
How to use the Meeting Cost Calculator
Use the average salary for the attendees and include realistic preparation or follow-up time when it is part of the meeting burden. Treat the result as a planning estimate, not payroll accounting.
Frequently Asked Questions
How do you calculate meeting cost?
Multiply attendees by estimated hourly salary and meeting duration. Recurring cost multiplies that result by meeting frequency.
How is hourly salary estimated?
The calculator divides annual salary by 2,080 standard paid work hours.
Does this include employee benefits?
No. Benefits, payroll taxes, facilities, and opportunity cost are excluded, so actual cost may be higher.
Should preparation time be included?
Yes when material. Add preparation and follow-up minutes to the meeting duration for a fuller estimate.
Can this compare recurring meetings?
Yes. Enter meetings per month to estimate monthly and annual labor cost.